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Purchase Conditions AVS

01 GENERAL PROVISIONS

This order is subject to the specific conditions included in it or its supplements, if any, and to these General Purchase Conditions. A representative of AVS (accompanied by a representative of its client when applicable) will have access to the supplier's facilities to assess the conformity of the product with the purchase order requirements.

02 ORDERS

Only orders issued through a purchase order from an AVS purchasing manager will be recognized as valid. Verbal orders will not be considered valid or binding for the buyer.

The supplier must send the order confirmation, including prices and delivery times, within one week of receipt.

03 SHIPPING OF MATERIALS

3.1 Delivery Note: All materials must be accompanied by a duly itemized delivery note or packing slip referencing our order.

3.2 Packaging: The price of this order includes packaging. All materials must be packed to allow for handling, transport, and storage with full assurance.

3.3 Delivery Conditions: The delivery conditions accepted by AVS are DAP or DDP (INCOTERMS 2020).

04 PRICES

Prices are fixed and net for goods delivered to the location designated by AVS. No additional charges (packaging, freight, taxes, etc.) may be added to these prices.

05 DELIVERY TIME AND PENALTIES

The delivery time is essential for the fulfilment of the contract. The supplier must notify delays and their reasons to the technical manager indicated in each purchase order.

Failure to meet the delivery time, unless due to duly justified and communicated force majeure, will allow AVS to either cancel the order or apply a delay penalty. This penalty will be 1% for each week of delay, starting in the second week, with a maximum cumulative penalty of 10% of the total order amount. This is without prejudice to compensation for damages caused.

06 BILLING AND PAYMENT

Invoices must be sent via email to facturas@a-v-s.es.

The invoice date must not precede the material supply date and must be sent within 10 days of the invoice date.

Invoices must include the tax details of our company and the supplier, the order number, project, and agreed payment terms.

Unless otherwise agreed, payment will be made by draft or bank transfer within 60 days, on the 15th of each month. If paid by draft, it will be one draft per invoice, indicating the invoice number.

Any invoice not meeting the stated conditions will be returned.

07 QUALITY REQUIREMENTS

7.1 Reception Control: The material must match in quantity, quality, and specifications with those requested in the purchase order. Materials rejected during AVS's reception control for not meeting purchase order specifications will be returned to the supplier, with all incurred costs charged to them.

7.2 Quality Issue Communication: The supplier must inform AVS during production or service provision of any deviation from the specifications in the purchase order and accompanying documents. This must be communicated to the technical manager specified in the purchase order.

7.3 Aerospace and Aeronautics Projects: The supplier may not subcontract parts or all of the process without AVS's authorization.

7.4 Records Retention: For aerospace and aeronautics projects, the supplier must retain records generated during the product's lifecycle, as expressly indicated by AVS.

7.5 Supply Chain Oversight: The supplier must apply adequate controls to their direct external suppliers and those within their supply chain to ensure compliance with requirements.

7.6 Supplier Requirements: AVS will notify the supplier of all necessary requirements for:

a. Processes, products, or services to be provided, including identification of relevant technical data.

b. Approval of:

1. Products and services.

2. Methods, processes and equipment.

3. Product and service releases.

c. Competence, including any required qualifications of personnel.

d. Interactions of the external supplier with the organization.

08 WARRANTIES

Unless otherwise determined, the following warranty conditions will apply: The supply is guaranteed to be free of defects in materials, construction, functionality, or assembly, and generally free of all visible or hidden defects for 12 months. The supplier agrees, at the buyer's option, to immediately replace the purchased equipment with an appropriate one or to refund the full purchase price, including interest and related costs.

All primary and necessary costs, especially those for materials and labour arising from modifications, repairs, or replacement of defective parts, will be exclusively borne by the supplier. The supplier also agrees to extend the original warranty period by the duration the supplied item was inoperative due to their defects.

09 ORDER CANCELLATION OR TERMINATION

By accepting this order, both parties agree that AVS may cancel the order without compensation if the delivery delay exceeds the penalty maximum date or if, during various controls, the supplier is found unable to meet the agreed specifications or technical requirements. In such cases, AVS may choose to terminate the contract or demand exact fulfilment with compensation for damages incurred, without prejudice to applying contractual penalties if fulfilment is chosen.

10 JURISDICTION

For any disputes arising from this order, both parties expressly submit to the jurisdiction of the courts of Eibar, waiving any other jurisdiction that might apply.

11 CONFIDENTIALITY

By accepting this purchase order, the supplier agrees to maintain strict confidentiality and not disclose or reveal in any way data, information, specifications, techniques, methods, systems, or any other mechanisms or information accessed through their activities with AVS.

12 ETHICS, PRODUCT SAFETY, NON-CONFORMITIES, COUNTERFEITING

AVS operates under a Quality Management System compliant with UNE-EN ISO 9001:2015 and AS9100:2016. Suppliers must adhere to the following:

ETHICS: Suppliers must conduct their business ethically and with integrity, complying with all legal and regulatory ethics requirements. Corruption, extortion, and embezzlement are prohibited. Bribery and illegal incentives are not permitted. Suppliers must not offer AVS employee’s gifts or other advantages.

PRODCUT / PROCESS / PROCESS SAFETY: Suppliers must have safety programs to manage operations and produce goods and services per safety standards. Suppliers must address product-related issues and their potential impact throughout production.

NON-CONFORMITIES: Suppliers must notify AVS in advance of any relevant information concerning the quality, reliability, or safety of their products and services. Employees must be trained to ensure quality, reliability, and safety in deliveries or contracted services.

COUNTERFEITING: Suppliers must notify AVS immediately if counterfeit, illegally diverted or stolen products are discovered in their supply chain.